AgendaBook Travel and LodgingReimbursementPoints of Interest
What | Mobile CSP Orientation
Participating master teachers will be required to attend orientation. Other master teachers from all over the United States and the Mobile CSP Team will also be attending the orientation meeting.
Why | Purpose of the Mobile CSP Orientation
The purpose of this orientation is to ensure that master teachers have an opportunity to be successful in their position throughout the duration of the grant. This orientation event is aimed to help those in these roles learn how to provide support, how to facilitate meetings, how to improve participation, how to meet program expectations, and many more useful tactics they will utilize during the project.
Where | Location of the Mobile CSP Orientation
InterContinental St. Paul Riverfront
Downstairs from Hotel 340 at:
When | Timeline
The Mobile CSP Orientation will begin in the morning on Saturday, April 22, 2017 and end in the early afternoon on Sunday April 23, 2017. Master Teachers should arrive the evening of Friday, April 21, 2017 and depart Sunday, April 23, 2017 after 1:00 PM CT. Click here to see the detailed agenda.
The Mobile CSP project will pay for the travel expenses (airfare and transportation from airport to InterContinental St. Paul Riverfront) as well as food and lodging expenses of participants while attending the orientation. Please see the table below for further information on what expenses are reimbursable and what expenses are paid upfront by Mobile CSP.
Instructions for how to book travel and lodging as well as receive reimbursement are provided step-by-step below the table. All travel and lodging needs to be booked by April 15, 2017.
|Friday, April 21, 2017||Saturday, April 22, 2017||Sunday, April 23, 2017|
|Participants will arrive in the afternoon/evening and check-in at the resort
|Orientation session will be held 8am-5pm
|Orientation session will be held 8am-1pm with additional optional sessions from 1pm-3pm.
Participants will depart after 1:00 PM CT.
* All blue items are reimbursable by the grant at a later date; all red items are paid directly by the grant in advance.
How | Instructions to Book Travel/Lodging and Submitting Reimbursement
Step One: Complete the Master Teacher Information Form
All teachers who have been selected to participate as a Master Teacher for the 2017-2018 academic year will need to complete the Master Teacher Information form.
Step Two: Reserve Your Airfare
Arrival Date and Time: Friday April 21, 2017 Afternoon or Evening
Departing Date and Time: Sunday April 23, 2017 After 1:00 PM CT
- Participants will need to pay for their own airfare upfront and be reimbursed for the cost. Once you have booked your flight to MSP, please keep your ticket payment confirmation and/or receipts.
- If you are having difficulties covering the upfront airfare cost please contact the Mobile CSP Team. We understand that situations can arise and will be happy to help in anyway that we can.
Step Three: Understanding Taxi/Shuttle Services
Mobile CSP will reimburse you for transportation from the airport to the hotel and vice versa (arriving and departing costs). Any additional travel cost throughout the duration of the orientation session will be the responsibility of the individual participants. Please keep your receipts from your arriving and departing taxi/shuttle.
- Ground Transportation
- Light rail – Take the BLUE rail Northbound to MPLS – Target Field. Take the GREEN rail Eastbound to St.Paul – Union Depot.
- Ground Transportation
Step Four: Hotel Reservations
Step Five: Food and Refreshments
During the orientation session, breakfast, lunch, and refreshments will be provided. If you decide not to join us for dinner on either of the evenings, please keep your receipt so we may reimburse you at a later date. While we are more than happy to have you eat dinner with us, we also encourage you to use this opportunity to explore the city.
*** Mobile CSP will not reimburse any participant for any alcohol purchases. We will reimburse up to and no more than $100.00 for both Friday and Saturday nights’ (combined dinner total).
Step Six: Reimbursement (after the orientation)
Be sure to keep your receipts for the items indicated in blue above (airfare, taxi/shuttle services, dinner). We cannot reimburse you without your receipts.
Reimbursement process and paperwork will be distributed at the orientation. If you have questions about the process please contact Cassandra (email@example.com).
Hotel lodging expenses will be covered AND booked by Mobile CSP. A reservation for these two nights (Friday and Saturday) will be made for you automatically after you have completed the Master Teacher Information form (Step One).
*** Any additional fees outside of the room lodging cost such as incidentals or room charges will be the responsibility of the individual participating coordinator, mentor, master teacher and/or facilitator.